Workday is BYU–Hawaii’s enterprise system for Human Resources, Payroll, Finance—and starting Fall 2026, Student.
Admissions began using Workday SIS in March 2026. Beginning May 2026 with Fall enrollment, all student administrative functions will move to Workday, replacing Student Center, Faculty Center, and Stellic with one streamlined platform.
Workday Student Tutorials
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Toggle ItemWorkday Navigation Overview
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Toggle ItemOnboarding Videos
Here are some easy tutorials for your onboarding process (click YouTube to access the full playlist).
| LEGACY SYSTEM | WORKDAY SYSTEM |
|---|---|
| Student Onboarding: Admissions sends out a checklist through email to students to complete the ELAT exam, Title IX, and other onboarding requirements. | Student Onboarding: Workday Student will send onboarding notifications and track progress on all tasks to complete before coming to campus. |
| Separate Systems: Student Plans & Class Enrollment data are maintained in two different systems. | Unified System: Academic Plans & Class Enrollment data will all be maintained in Workday Student. |
| Student Maps: Most course mapping is done through Stellic outside of the legacy Student Center system. | Student Plans: Workday Student enables students to create Student Plans for all classes required to complete programs. |
| Shopping Cart: Students add courses individually to a Shopping Cart then register for them individually in Student Center. | Saved Schedule: Students create a saved schedule directly from their Student Plan. Multiple schedule versions can be saved with various courses at various times. Students can register for all courses in a saved schedule simultaneously. |
| Waitlisting: The Office of the Registrar must manually move students from the waitlist to be registered in a class. | Waitlisting: Students will be systematically moved from the waitlist to a class once an opening occurs based on priority and order received. |
Change Classes: Adjusting class enrollment often requires students to drop a class before adding a different one. There is a risk of giving up a seat in one class and not getting a spot in either class. | Swap Classes: Students can select a class they would like to swap with another and perform the enrollment change in one step without risking dropping a class and not getting into another to replace it. |
| Student Statements: Once a month, a student statement is generated, and students can view it once it is available. | Student Statements: Students can view their financial statements on demand in real-time. |
| Student Privacy Settings: Students can request a privacy hold, a flag, on their account. | Privacy Settings: Self-service functionality for Students allows for more control over their data privacy and what is shown in their directory information. |
Ecclesiastical Endorsements: Annual renewals are required at the same time each year for all students. Registration Holds are applied to all student records for Ecclesiastical Endorsement renewals at the end of Fall semester. | Ecclesiastical Endorsements: The Church Educational System (CES) Endorsements are applied across all CES schools. Students can submit a renewal request within 90 days prior to their individual endorsement anniversary date. Holds for Ecclesiastical Endorsements will be applied on the 365-day anniversary of their previous endorsement. |
Student Refunds: Students enroll for e-Refund using an external system, Transact. Refunds are processed through Transact. Alternatively, students may receive paper checks. | Student Refunds: Students will set up a Payment Election and add their bank routing information in Workday to receive refunds by direct deposit. Paper checks will still be available as an option. |
| System Availability: BYUH strives to keep the student system up and running 100% of the time with very minimal disruptions. | Maintenance Window: Workday’s model of continuous system improvements and updates necessitates a weekly maintenance window every Friday night from 11:00 PM to 3:00 AM Pacific Time. (Starts at 8:00 or 9:00 PM HST, depending on the time of year). No access to the Student system will be available during the 4-hour maintenance window. |
| LEGACY SYSTEM | WORKDAY SYSTEM |
|---|---|
| Separate Systems: Course Load forecasting and planning, class enrollments, and grades are administered on different systems. | System Unification: Course Load forecasting, planning, class enrollments, and submitting grades will all be done in Workday Student. |
| Grade Submission: Date controls allow faculty to enter grades during the grading period up to the deadline. The Registrar publishes all grades for students to view at the same time. | Grade Publication: Date controls will allow faculty to submit grades from Canvas up to the deadline. Each faculty controls when they publish their grades for students to view. |
Grade Changes: Faculty initiate grade changes by submitting a grade change form to the Office of the Registrar. PeopleSoft does not have a grade change process where grades may update automatically or according to the deadline. | Grade Changes: Faculty may submit grade changes online for up to one year. Grade changes will be routed to the Academic Deans and then to the Records Administrator. The Office of the Registrar will notify students via email regarding their grade change. Registrar's office staff may change grades at any point throughout the year if necessary. |
"I" Grade: Faculty submits the I (Incomplete) grade along with the necessary documentation of what the student needs to do to complete the grade and sets a due date. Once completed, the Registrar will manually make the grade change if the student has not completed the I grade. | "I" Grade: When faculty assign Incomplete grade, an end date is automatically assigned one year in the future. Workday will automatically change/lapse an I grade to F via a mass business process. Any student who has not resolved their Incomplete grades before the deadline will automatically receive an F. Students will be notified via email of the action. |
| Waitlist Manual: The Office of the Registrar must manually move students from the waitlist to be registered in a class. | Waitlist Managed: Students will be automatically moved from the waitlist to a requested class once an opening occurs eliminating manual entries and bottlenecks. |
| Program of Study Assignment: Advisors assign students to a pre-program, and once pre-requisites are completed, then students are entered into the program, and their major is changed. | Program of Study Assignment: Advisors will track eligibility and obtain approvals with the Program Leads regarding portfolio qualifications before assigning to student's Academic Program of choice. Pre-requisites must be met before students can add or change certain Programs including Computer Science/IT, Social Work, and Visual Arts |
| System Availability: BYUH strives to keep the student system up and running 100% of the time with very minimal disruptions. | Maintenance Window: Workday’s model of continuous system improvements and updates necessitates a weekly maintenance window every Friday night from 11:00 PM to 3:00 AM Pacific Time. (Starts at 8:00 or 9:00 PM HST depending on the time of year) No access to the Student system will be available during the 4-hour maintenance window. |
| LEGACY SYSTEM | WORKDAY SYSTEM |
|---|---|
Separate Systems: All employees have a “Person” record in the legacy PeopleSoft system used to store username, ID, and other bio-demo data. An integration creates a link to the “Worker” profile in the Workday HR & Payroll system and updates the Worker ID# to match the legacy system. | Unified Profile: Students have linked “Person” and “Student” records. Students who are employed at BYUH or PCC will also have a “Worker” record attached to their Person record within Workday. Those with both Student and Worker profiles on their Person record can toggle to access both profiles within Workday. Changes to personal data in any profile will update all others. |
| LEGACY SYSTEM | WORKDAY SYSTEM |
|---|---|
| No Shared Access: There is no direct access to a student’s account for parents and guardians. | Shared Access: Students can grant access to friends and family to have their own login with limited access to information and functionality. |
Third-party Permission: Students sign a form to give their parents or friends access to view their accounts. The Office of the Registrar allows written permission from the student on a one-time basis. Students can set up their parents to access the Transact (Illumia) payment processing system. | Granting Permissions: A student can designate a person to have limited third-party permission and can grant what they can have access to. They can also revoke this whenever they want. Permissions can be selectively granted for access such as making payments, viewing financial statements, class schedules, and grades. Students no longer need to grant separate access to Transact (Illumia) if they are granted Friends & Family access in Workday. |
Frequently Asked Questions (FAQ)
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Toggle ItemWhen will Workday Student go live?
Using Workday SIS for different functions will happen in stages throughout the year:
- March 2026 - Admissions for Fall 2026 new and returning admits
- May 2026 - Course Registration, Advising, & Financial Aid
- July 2026 - Student Financials, Cashiering, Payment Plans
- Dec 2026 - Grading, Graduation, Transcripts
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Toggle ItemWill historical data from PeopleSoft be saved in Workday SIS?
Yes, all historical student data will be copied and formatted for use on Workday SIS. Inactive records older than Fall 2019 will be stored within SIS in historical PDF format.
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Toggle ItemWhat training will be available?
- Training materials such as FAQ sheets, user guides, and video tutorials are being developed and will be available closer to the launch date.
- In-person demonstrations and workshops will be held on specific dates to be announced in 2026.
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Toggle ItemWhat systems will be affected?
- The major systems being impacted are Student Center, Faculty Center (PeopleSoft) and Course Planning (Stellic).
- Both PeopleSoft and Stellic will be discontinued, and replaced with completely integrated functionality in Workday Student.
- Program Course Load planning tools will be available in SIS.
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Toggle ItemWhat systems will stay the same?
- Students will still apply for admission to BYUH via the existing CES common application.
- Canvas will continue to be the Learning Management System (LMS) for course work.
- Online payments will continue to be processed via Transact Campus.
- University room scheduling will remain the same.
- Housing will remain on a separate system.
- Helio Campus (formerly called AEFIS) will continue to be used for course evaluations.
- Other external integrated systems will be unaffected.
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Toggle ItemWhy do we need to replace the current Student System (PeopleSoft)?
The current Student System (PeopleSoft) is outdated and no longer meets the evolving needs of the university. Workday Students provides a cloud-based, mobile-friendly platform that enhances the student and employee experience. It offers greater self-service capabilities, improved accessibility, and streamlined processes.
Quick Links to SIS Departments
Key Dates
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Toggle ItemFall Admissions Decisions – March 2026
- All admissions decisions for Fall 2026 will be sent from Workday to student applicants.
- Admitted students will accept their admissions offer in Workday and start matriculation and onboarding..
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Toggle ItemSpring Term – April 2026
- Final semester using Stellic for Course Plans and Student Center for registering for classes.
- Financial aid & student accounts will use Student Center through Spring Term.
- Grades will be submitted using Faculty Center and viewable on Student Center until June 2026.
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Toggle ItemFall Enrollment – May 2026
- Class enrollment for Fall 2026 will be done directly in Workday for all new and continuing students.
- Workday will automatically open registration windows by cohort based on seniority.
- Student Academic Course Plan self-service functionality in Workday.
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Toggle ItemStudent Financials Go-Live– July 2026
- All student financial balances and payments will move from the old Student Center (PeopleSoft) to Workday Student.
- Student Center, Faculty Center, and Stellic access ends in June 2026.
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Toggle ItemFall Classes begin – September 2026
- Student’s academic history will be active on SIS.
- Canvas LMS will be integrated into SIS for class work.
- Students who are employed at BYUH or PCC will access both worker and student data on the same system.
Submit Help Ticket
If you are facing any issues related to Workday or other IT-related questions, please request help by submitting an OIT ticket.